Auto-Populating Data Subject Request Details in Email Templates Using Dynamic Variables
You can auto-populate request details using dynamic variables when communicating with data subjects, consumers, and other users with email templates.
Supported Template Variables
Removing the underscore or reformatting the variable name in any way will cause it to fail.
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Email Template |
Template Description |
Email Body Variables |
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Data Subject Request Confirmation |
The data subject's request has been confirmed and added to the Request Queue, a notification for approvers. |
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Data Subject Request Rejection |
The data subject's request has been rejected. |
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DSAR Case Assigned |
A DSAR case has been assigned. |
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Data Subject Request Extended |
The data subject's request has been extended. |
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Data Subject Request Complete |
The data subject's request has been completed. |
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Data Subject Request Reply (Privacy Officer) |
Data subject user will be notified when any project owner comments on the data subject user ticket. |
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Data Subject Request Reply (Data Subject) |
Project owner will be notified when any data subject comments on his or her user ticket (request). |
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Data Subject Request Limit Reached (IAPP) |
The limit for data subject requests has been reached. |
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Data Subject Request Subtask Assignment |
A subtask has been assigned for a data subject request. |
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Data Subject Request Subtask Reminder |
A deadline for an assigned data subject request subtask is approaching. |
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Data Subject Request Subtask Updated |
A subtask for a data subject request has been updated. |
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Data Subject Request Attachment Deletion |
Attachments to a data subject request have been automatically deleted. |
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Data Subject Request Reminder |
A data subject request is approaching the deadline. |
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Data Subject Request Recovery Email Notification |
Recovery email notification to data subject user when access to the original email link has expired. |
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Data Subject Request Comment Notification to a Data Subject Approver |
When anyone comments on data subject approver, a notification will be sent to them. |
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Data Subject Request Confirmation |
A confirmation to the data subject that the request was receieved and email verified. |
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Manually Regenerate Portal Password |
Notification sent to data subejcts that a new portal password must be created. |
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Comment Added to Request - Password Required |
Notification sent to data subject when a comment is added to the data subject's request and a password is required to access the request. |
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Data Discovery Results Notification to Approver |
Email sent to the approver of a request when data discovery results are ready for review for a system subtask. |
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Additional Request Details Notification to Selected Users |
Email sent to user(s) selected as a recipient of the data subject request details email. |
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DSAR Group Assigned Task |
Notification sent to a user group that a task has been assigned. |
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DSAR Group Assigned Task Reminder |
Notification sent to remind a user group of an assigned task. |
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One-Time Access Code Notification Sent to Requestor |
Email notification sent to the requestor when he/she requests a one-time access code to the Privacy Portal. |
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Identity Verification Failure |
Email Sent to the Data Subject if identity verification fails. |
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Check Identity Verification Status |
If third-party verification is enabled, this is the notification sent to the data subject if the initial verification passes. Contains a link to the verification page from which the data subject can complete subsequent steps for identity verification or check the verification status. |
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